International non-profit organisation. Our client is opening a new office. The Office Coordinator must be able to help set up services and external relationships as directed, as well as support/set up facility operations and staff and visitors onsite. Responsibilities/Tasks Administration support:Serve as primary contact for issues of building management for maintenance, HVAC, security issues and any other needed facilities support.Order and maintain office supplies, equipment, and furniture, as necessary.Report issues concerning copiers, printers, scanners, laptops, or other equipment to respective service supplier or point of contact.Coordinate the building security access and escalate security issues as necessary.Assist staff presentations and meeting set up, including catering or location rental as needed.Arrange and coordinate staff meetings and social events, as directed.Maintain the professional look of the office by managing contract cleaners, building maintenance, and facility repair.Maintain kitchen and break areas, work and storage rooms/areas. Accounting support:Open, date stamp, and route incoming invoices for coding, verification, and approval.Forward invoices and coordinate with finance department/s as needed.Coordinate ad facilitate document collections and retention activities as needed. Receptionist support:Answer office phone and route appropriately.Greet and interact with visitors and staff.Maintain logs and files for daily mail deliveries as well as logs for shipments and local couriers, as needed. Assist with shipping of mail going out of office to various locations (domestic and international).Maintain marketing materials and letterhead inventory and orders as needed, working with Communications. Requirements 5+ years of receptionist or administrative responsibilities in a new office setting.Strong organizational skills and ability to perform multiple tasks simultaneously, set priorities, and work in an office with diverse cultural backgrounds.Excellent interpersonal skills and demonstrated ability to interact professionally with culturally and linguistically diverse staff, clients and consultants. English fluency required. Dutch is a plus.Solution oriented with a high sense of quality, attention to detail, accuracy, efficiency, and meeting deadlines.Team player who is also able to work independently and handle conflicting priorities while maintaining consistent, quality performance standards.Ability to work comfortably with Microsoft Office software, specifically Word, Excel, and PowerPoint.Willingness to perform other duties as required.Must be eligible to work in the Netherlands.
Samenvatting vacature Office Coordinator – Utrecht area – Temp 6 months
|Bedrijfsnaam:||Abroad Experience International|
|Vestigingsplaats/Standplaats:||Utrecht, Provincie Utrecht (NL)|
|Functie:||Office Coordinator – Utrecht area – Temp 6 months|